When it's time to move your office from one location to another, you need help. Hiring a professional office moving company is a good start, but they won't do everything for you. There are a few other decisions you need to make and things you should do to ensure the move goes smoothing.
If you're looking to move your office, make sure you use the following tips to help make moving day easier.
Give Employees Advanced Notice
The sooner you let everybody know about the move, the better. Giving employees plenty of notice allows for the emotional adjustment and they will be able to know what to expect.
Choose What Goes and What Doesn't
Moving is a great time to declutter your office and business. You may have a number of things you simply don't need or use taking up valuable space. Instead of just packing everything and moving it all, you can get rid of what you don't need. Cutting down will help to save you money and make it a bit easier to move into your new office.
Consider the Climate
When you're moving, you may have temperature changes during the day. You want to make sure your old office and your new office are properly heated or cooled for the movers and for any employees helping you. The last thing anybody wants on moving day is to be uncomfortable because the heat or air wasn't turned on in advance.
Work Closely with your IT Department
If you have an IT department, make sure they have input in how the move will go. It may be helpful to have the IT supplies packed last and unloaded first. This allows your IT department to get to work on setting things up, such as computers, phones and networks.
Tour the New Office before Moving in
A few days before you move you want to tour your new office before you move in. The last thing you need is to show up to find out there is a leak, broken light bulbs or other issues needing to be repaired. Walk through the building with the building manager and make note of anything needing repairs.
Stick to Your Timeline
You should have a timeline for your office move and you want to stick to it. This timeline will need to work with the move-in and move-out dates selected as a part of your agreements with the building owners/managers. You may need to do your office move on the weekend to ensure everything is ready to go come Monday. It may also be necessary to make sure you can use elevators or other facilities within the building when you're moving.
Creating a timeline and sticking to it will also allow your employees to know what to expect. This can go a long way in keeping everybody on task and sane throughout the office moving process.
Moving your office from one location to another can be a hassle. There are several things to take care of throughout the process. Hiring a professional moving company will help to take some of that stress off your plate.